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Booking Instructions for the Leake Center
Woodland Public Library

No telephone bookings will be made for any room in the Leake Center.
However, inquiries about room availability will be answered over the phone.

To book and use the rooms:

  1. The responsible person or their agent must fill out a Meeting Room Reservation Form.
  2. The Library Services Director will approve the reservation and a copy of the approved form will be returned to the responsible person.
  3. At the time the reservation is completed, a copy of all policies and procedures regarding the use of library meeting facilities will be given to the applicant. Failure to abide by these procedures will cause the revocation of a group's permission to use the Leake Center in the future.
  4. Profitmaking groups, groups chargin admission, or individuals booking the rooms for social events will be assessed a fee. Use of the Leake Community Room will be charged $20/hour or $100/day. Use of the Leake Conference Room will be charged at $10/hour or $50/day. All fees are payable in advance and NO LATER than 5:00 p.m. on the day before the meeting.
  5. If a refundable cleaning deposit is required it may be paid in advance. It must be paid no later than 5:00 pm the day before the meeting.
  6. On the day of the meeting, the responsible person or their agent should come to the Circulation Desk on the main floor of the library. Staff will accompany them to the meeting room, unlock doors, and provide requested equipment.
  7. When the beeting is ended, the responsible person or their agent must return to the Circulation Desk to inform staff. Failure to do so will result in a $10 fine, and eventually in revocation of permission to use the Leake Center. If the meeting ends after library closing, the exterior gate must be locked and the key deposited in its envelope in the bookdrop.
  8. No meetings will be booked to begin before 9:00 a.m. Monday through Thursday or before 8:00 a.m. on Friday and Saturday. Members of the staff may be available on an overtime basis to arrive before these times. However, these arrangements must be made with the individual staff member, and there is a charge of $20 per hour. This charge is due no later than 5:00 p.m. the day before the meeting and is not refundable.
  9. Groups may book the Leake Center for meetings which begin after the library has closed on Fridays and Saturdays. The responsible person must come to the Checkout Desk NO LATER THAN 4:30 P.M. the day of the meeting. Staff will open the booked room, and the responsible person MUST REMAIN IN THE ROOM until the meeting begins, and follow appropriate closing procedures (see #7 above) at the end of the meeting.
  10. Never leave the meeting room unattended (i.e., when the group leaves for lunch) without informing the library staff. Failure to do so will result in a $10 fine, and eventually in revocation of permission to use the Leake Center.

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