Stonegate Country Club
(530) 756-2285 FAX (530) 756-2357
General Manager: Steve Lillya
Only Stonegate members may rent the Club. The Club member must be present during the entire function and is responsible for the payment of all fees and for any damage caused. The member shall be responsible to check - in upon arrival and check - out prior to departure. Stonegate reserves the right to cancel the event and keep the security deposit, if the sponsoring member is not present.
For juvenile parties, (age 21 and under), an adult member must be present and provide one adult for every 10 juveniles.
When there is a party that honors a specific person (birthdays, weddings, retirement, etc.), that person must be an immediate family member of a Stonegate member in order to receive the member rate. Immediate family members include parents, children, grandparents, grandchildren, and siblings.
A member can sponsor an event for a friend, but must pay the "sponsored" rate. Events for the DJUSD can qualify for the sponsored rate.
Business functions sponsored by a member shall be charged the rate listed
under the business rates. Events for UCD and
A member may have only one free event booked at a time. Once the first has taken place the member may schedule the second. Reservations are taken up to one year in advance for member events. Sponsored and Business events can only be booked 60 days prior to the event date.
Rentals are taken on a first come first serve basis. A reservation is not confirmed until the member has signed the rental agreement, paid the security deposit and has been approved by the General Manager. The security deposit will be cashed and held in Club's checking account when received. The rental fee is due at least two weeks prior to the event and failure to pay by the deadline may cause your event to be canceled.
It is the policy of the club that all members are charged according to the fee schedule. Any free use of the facility must be approved by the Board of Directors.
The club rents the main meeting room, the kitchen, and the west patio. The inside rooms are all non-smoking. The pools, tennis courts, fitness center, and ball field are not available for rent.
The large room has ten oval banquet tables (5 ft. wide x 6 ft. long), four folding tables (3 ft. wide x 6 ft. long), and 100 padded, fixed back, stackable banquet chairs. These new inside chairs and tables are not to be taken outside. The club is equipped with a small stereo/CD player that may be checked out. The main room has a fireplace with a gas lighter, the renter must provide his/her own wood.
The kitchen has plenty of counter space, a non-commercial stove, refrigerator and a microwave. Except for the two 50 cup coffee pots, there are no utensils or dishes in the kitchen. There are four large tubs, which can be used for icing down beverages.
The west patio has one large barbecue, 4 picnic tables, 4 round patio tables, and 16 patio chairs. Renters should plan on using at least 40 lbs. of charcoal for the barbecue and bring appropriate utensils. There is one gas barbeque that is used on a first come/first serve basis.
The renter is responsible for leaving the club clean. The club will furnish all of the cleaning supplies. In the event the renter does not leave the facility clean, the club will do the cleaning and charge the renter $25.00 per man hour with a one hour minimum.
The renter can arrange in advance to have the club do the cleaning.
Garbage must be bagged and placed outside of the kitchen door for removal to
the parking lot.
All tables must be wiped off
Floors should be swept, mopped and vacuumed
Kitchen surfaces and equipment should be clean
Restrooms should be left clean
All furniture shall be returned to their original
locations
All decorations should be completely removed
Please inform staff of any problems i.e.: spills or broken items
You can not use nails, thumb tacks, duct tape or scotch tape to hang decorations or signs. Only painter's tape, which is usually blue, may be used.
Decorations can not be placed on top of the open beams because of there are lights embedded in the beams.
It is the responsibility of the renter to see that all laws relating to the consumption of alcohol be followed.
If alcohol is to be served at an event, and there is an exchange for money for any reason, a one day liquor license needs to be obtained from the Davis Police Department and the Department of Alcohol Beverage Control. The license may take 7 to 30 days to obtain, so please plan accordingly.
The club will require that anyone who rents the club, has over 50 people, and serves liquor, to have "Host Liquor Liability" insurance in the amount of $1,000,000.00 and provide proof of insurance. The club will also require the proof "Liquor Liability Insurance" for any group that sells alcohol. Proof of insurance shall be provided in the form of a certificate of insurance. If the certificate of insurance is not provided, liquor may not for any reason be served. Stonegate Country Club shall be named as an additional insured on the certificate of insurance.
The club does not allow amplified music outside the club. The two exceptions to this policy are music during a wedding ceremony or a club sponsored event.
The main room will be set- up in the "standard" fashion for parties. If you would like to have a "banquet" set-up the club will charge a set-up fee of $25.00 per man hour.
The club's insurance policy requires that we have a staff member present for all parties. If your party goes beyond normal Club hours you will be charged a "staffing charge" of $25.00 per hour. Parties scheduled for the weekdays may run no longer than 11:00pm including clean up time. Weekdays are considered to be Sunday through Thursday. Parties scheduled for the weekends may run no longer than 1:00am including clean up time. Weekends are considered to be Friday and Saturday.
In addition to the above fees you will be charged a refundable security deposit. The amount of the deposit required shall be equal to the total rental amount or $100.00, whichever is greater. Parties in which the total cost is over $500.00 will only have to pay a security deposit of $500.00. BBQ's outside with less than 30 people in attendance will only have to pay a $50.00 security deposit. The security deposit will be cashed and deposited upon receipt. The security deposit will be returned if the facilities are left clean and in good repair. The Club's staff will check the rooms after each party. Any charges will be taken out of the security deposit. Any damages over the amount of the deposit will be the responsibility of the renter. Any deviation from the policies outlined in this agreement may result in the loss of your security deposit.
Renters will be charged for the actual number of people who attend the party. If the actual number of people attending exceeds the targeted number of people for the party, the rental fee will adjusted accordingly.
Deposits will be returned by mail to members once the party has been reviewed by the Manager.
Note: the fire code limit on number of people for using the inside room is
137 people. Parties during winter months must be limited to 125 people and
inside use only. Groups over 125 people need to obtain permission from the
Board of Directors
1. Note: There is no facilities charge for small birthday parties for children
(age 10 and under) who are members, held between 9:00 AM and 4:00 PM. The
facilities must be reserved and are subject to a security deposit of $100.00
and a four-hour maximum usage. This is limited to 15 people, including parents.
2. You will be charged the hourly rate from when the first person arrives for the event and until the last person leaves. This includes time for dropping-off, setting-up, cleaning-up, time caterers and entertainment personnel are working. Charges will continue to accrue if you set-up, leave, and then come back.
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Member Rates |
Sponsored |
Business |
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Book up to 1 year |
Book 60 days out |
Book 60 days out |
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Patio/BBQ |
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1-30 people |
Free |
$15.00 per hour |
Not available |
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31-50 people |
$15.00 per hour |
$ 30.00 per hour |
Not available |
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Kitchen |
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$10.00 per hour for BBQ |
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Entire Facility |
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1-30 people |
$18.00 per hour |
$30.00 per hour |
$50.00 per hour |
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31-50 people |
$30.00 per hour |
$50.00 per hour |
$75.00 per hour |
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51-75 people |
$50.00 per hour |
$ 75.00 per hour |
$100.00 per hour |
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76-125 people |
$75.00 per hour |
$100 per hour |
$150.00 per hour |
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More than 125 |
Board approval needed |
Board approval needed |
Board approval needed |
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